mITX Video Capture System
Thanks for your suggestions. Budget as stated is $1100 (or $2200 for 2). Some of the parts are luxuries so can be modified or removed. (Really don't need the CPU cooler or extra fan, or a modular PSU. Probably do not need 256GB of storage either). Budget is flexible, but I spend enough company money to want to reign it in a little bit. That said, I have final say on what goes out.
I7 is unnecessary. The software we use is an in-house, custom solution and does not take advantage of hyper threading. The "encoding" we are doing is not intense stuff, and we are able to do it on the office PCs with i3s, (albeit with significant lag and without any portability). The lower end PCs (kinda, not really) or higher end test systems we have are both capable of performing the tasks, we just need dedicated rigs so people aren't stealing all of our office equipment all the time and can have the portability of being able to take them on location if necessary.
Likewise, not a lot of stuff is stored in RAM, and utilization on various test PCs (with a terrible generic capture card) utilize a max of 4GB of RAM (on a 6GB system) at any one time. So I'm focusing on speed there, because it doesn't cost any extra money (8GB kits of 1600MHz RAM and 1866MHz RAM nearly all cost between $95-$99 here, with the G Skill kits the same price regardless of speed.) You are right in saying the speed is less important, but at 8GB we won't be running at full capacity so we have the luxury of being able to upgrade our speed.
Optical drives I have hundreds upon hundreds laying around, but on an mITX system it won't fit with a card reader, so I'll have to use an external one if it's necessary (and I always do tend to have to use them).
Operating System is Windows 8.1 Pro, using my volume license.
However, a problem I have not forseen is that once it does what they want, everyone is going to want to be able to use it for more high performance, on-the-spot editing - so this is where demands for better CPUS and more RAM would come in. Looking at your rig I have made a few adjustments, beefing up the CPU cooler to match the CPU (running in ultra low profile mode so it fits in the case) and upping the RAM speed and lowering the profile for an extra $10.
http://au.pcpartpicker.com/p/3Dxwi
If I was to give you a budget of $1500 to play with, what would you come up with, assuming higher level video editing? You can expand to Micro ATX is absolutely necessary, though would rather not as I already have the mITX cases.
Nothing else to change.

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