I started work in an office that mostly handles paperwork but they use "a software to manage civil registration system and designed to provide the office of the municipal civil registrar a civil registry document retrieval system" (That's what they wrote on the info about the software), It stores documents using XML. This is just a plan and if it does get followed it will probably happen next year if not longer. It's my first time building a server and a computer, really.
Budget (including currency): Not specified, the budget will adjust to the build as long as it's not too expensive (₱ - PHP - Philippine Peso)
Country: The Philippines
Programs or workloads that it will be used for:
The program they use is Philippine Civil Registry Information System (PhilCRIS) and Civil Registry Information System (CRIS), an older version of which needs Windows 7 to run. (Both programs are old though, they really need to update it) You can download the programs yourself if you want to look a it but it doesn't use much processing power. Although CRIS is not up in the official site anymore, I did find someone uploading a copy. Both are designed to work stand alone without a network.
They currently have 10 workstations that mostly Windows 10 (New OS, Old Hardware), some use Virtual Machines for Windows XP & 7 while others run on 7 directly, the current "Server" hosting both programs is running on 32-bit Windows 7 Ultimate, it's also the oldest workstation and an employee uses it as their workstation and a 1 TB external hard drive to manually copy and paste the XML files into. They use the modem/router combo provided by the ISP (HG180U) and a D-Link 10/100 Switch (DES-1016D) with Cat5e cables.
They also have a problem of the internet connection dropping when someone uses the telephone and generally slow internet but I've told them to call the ISP already.
Specs of the current server:
Windows 7 Ultimate 32-bit (6.1, Build 7600)
Pentium(R) Dual-Core CPU E6600 @ 3.06 GHz 3.07 GHz
1.00 GB RAM
Intel(R) G41 Express Chipset
I don't really know why it's 32-bit.
Current Switch in spoiler. It looks bad.
What is needed:
The text in the quote is what I wrote before.
After further thinking about it, I think the office just needs a NAS with 6 TB or more for backing up files and shared media, and slots for more drives since they also have some old 500 GB drives from old workstations that I may use for more space (Using the old drives is only optional though) and the programs can remain hosted in one of the workstation since a user needs access to it in order to transmit data to another office. So what would be a good NAS to get with what hard drives?
Some additional hardware (If needed):
A network switch that can handle 10+ workstations and a multifunctional printer/scanner.
A Uninterruptible power supply (UPS) if the NAS doesn't have one already.
A small enclosed server rack that can house everything with some room for upgrades like room for CCTV gear. Preferably it's the movable one because the office might rearrange. (If it's not a standalone NAS)
Am I missing anything necessary here? Or maybe you have suggestion on how anything should be done. It is preferable that the hardware is available in the country since this is an office that needs to go through a supplier.
I am posting this in two forums "New Builds and Planning" and "Servers And NAS", if that is not allowed please tell me.